August 23, 2021
The Pelican Valley Health Center Hospital District Board of Trustees’ regular monthly meeting was held at 6:15 pm on Monday, August 23, 2021, at Pelican Valley Health Center.
The meeting was called to order by Richard Bratlien, Chairperson.
Board members present via roll call were,
1. Richard Bratlien, Chairperson
2. Mark Sjostrom, Vice-Chairperson 3. Dave Slotten, Treasurer
4. Shannon Erickson
5. Brad Knorr
6. Dave Ellison
7. Brian Evenson (via Zoom)
8. Sue Bruggeman
9. Mary Williams
Absent, Les Rotz
The PVHC staff present at the meeting were Tyler Ahlf, Alicia Peterson, Curt C., Renee E., and Angie G. Megan M. and Jordyn B. were present via Zoom.
Also present were Chad Miller (via Zoom), Marnie Gugisberg, and Angie Urman.
A roll call vote of all board members present approved the August agenda and the previous meeting minutes.
REPORTS TO THE BOARD
Legal Report – Nothing new to report
Executive Committee Report – Rich discussed offering an incentive to fully vaccinated employees; the date staff needs to be fully vaccinated to receive the incentive will be set by Pelican Valley Health Center.
Building and Grounds Report – The Building and Grounds Committee met on August 4th, 2021, and re-visited the capital items put on hold in FY21. The committee reviewed previously approved and budgeted items with the board that would get completed as planned in FY21.
The committee also discussed the capital items requested for FY22 and reviewed those items with the full board for approval.
Finance Committee Report – The Finance Committee met on August 18th, 2021. Dave presented the Bremer Bank proposal for refinancing the second building loan with a balloon payment due in December 2021. Refinancing at the current rates would save Pelican Valley Health Center approximately $150.00 per month. The rate will not get locked in until the loan is signed.
Marnie, CFO from Knute Nelson, presented the preliminary budget for FY22 and the initial tax-levy proposal of 750,000, which is unchanged from the previous two years.
The Board of Directors will set the final budget and tax levy amount at the September Board Meeting.
Alicia gave the bad debt summary for FY21 and asked for approval to bad-debt one account for a housing resident for up to the total amount owed of approximately $21,000. Collection efforts are exhausted on this account.
Administrative Report – Marnie presented the July financial statements and performance highlights. Alicia informed the board of a scholarship request for $4500.00 for an RN obtaining an advanced degree. Tyler presented the Operations Report, which included census and COVID updates.
Approval to refinance the Bremer Bank Loan- A motion was made by Mark and seconded by Sue to approve refinancing the loan. Motion carried by roll call vote of all board members present.
Approval of the bad debt as presented – A motion was made by Sue and seconded by Dave to approve the FY21 bad debt. Motion carried by roll call vote of all board members present.
Approval of the monthly financials as presented – A motion was made by Sue and seconded by Mary to approve the monthly financials. Motion carried by roll call vote of all board members present.
Approval of Capital Items for FY22 as presented – A motion was made by Brad and seconded by Shannon to approve the Capital Items for FY22. Motion carried by roll call vote of all board members present.
Approval of the Scholarship request for $4500 – A motion was made by Mary and seconded by Dave to approve the proposal as presented. Motion carried by roll call vote of all members present.
Approval of an employee incentive for COVID vaccination – A motion was made by Mary and seconded by Dave to approve up to $15,000 for the total staff vaccine incentive program.
Approval to adjourn the meeting at 7:50 p.m. – A motion was made by Mark and seconded by Shannon to adjourn the meeting. Motion carried by a roll call vote of all board members present.