May 14, 2019

The City Council of Pelican Rapids met in regular session at 5:00 p.m., on Tuesday, 05-14-19 in Council Chambers, City Hall.

Mayor Frazier called the meeting to order at 5:00 p.m.

Roll call was taken by Clerk-Treasurer Danielle Heaton. 

Mayor Brent E. Frazier and four members of the Council were present at roll call: Council Member Steve Strand; Council Member Curt Markgraf; Council Member Kevin Ballard; Council Member Steve Foster.

City staff present: Administrator Don Solga, Clerk-Treasurer Danielle Heaton, Police Chief Jeff Stadum, Street and Park Superintendent Brian Olson and Liquor Store Maggie Johnson.

General Attendance: Dan Egge, and Lou Hoglund from the Pelican Press were also present.

The Mayor welcomed everyone to the Council Meeting and announced upcoming events in the community. 

All present stood and said the Pledge of Allegiance.     

Motion by Ballard, seconded by Markgraf to approve the agenda as presented. Motion passed unanimously.

Motion by Markgraf, seconded by Foster to approve the following consent agenda items:

a) Approval of Minutes – Council Meeting 4/30/19

b) Approval of Accounts Payable Listing

c) Staff Reports

1. Library

2. Street and Park Report

3. Police Chief Report

4. Financial Report

Motion passed unanimously.

In the 1970s the City purchased Parcel No. 50000220158010 from Egge’s Construction on which to put wells. The wells are no longer used and have been sealed. Dan Egge would like to purchase the property back from the City. Administrator Solga recommended selling the property back to Egge’s Construction for the purchase price, which was $1,000, plus legal fees. Motion by Markgraf, seconded by Foster to approve the sale of Parcel No. 50000220158010 to Egge’s Construction for $1,000 plus legal fees will be covered by Egge’s Construction. Motion passed unanimously.

Liquor Store Manager Maggie Johnson reported that a part-time employee gave notice and will be leaving the end of May. She asked for Council approval to advertise for a replacement. Motion by Ballard, seconded by Strand to approve the advertising of another part-time Liquor Store position. Motion passed unanimously.

Administrator Solga received two quotes for the Pedestrian Bridge West of Downtown. Contech Engineered Solutions gave a quote for a 60’ x 8’ for $36,859.00. The second quote was from Excel Bridge Manufacturing Co. for a 60’ x 8’ for $54,000. These quotes do not include the abutments or the concrete deck for the bridge. Superintendent Olson will be getting quotes on the concrete decking and the abutments. Motion by Strand, seconded by Foster to approve the purchase of the pedestrian bridge from Contech Engineered Solutions for $36,859. Motion passed unanimously.

Otter Tail Lakes Country Association (OTLCA) held interviews for the OTLCA Marketing/City Tourism employee that will be working in Historic City Hall. They had seven applications and held three interviews. Dena Johnson was hired, and they are hoping to have her in that position by Memorial Day weekend. 

Motion by Strand, seconded by Markgraf to introduce Resolution 2019-07 entitled: RESOLUTION NO. 2019-07; RESOLUTION ACCEPTING MONETARY LIMITS ON MUNICIPAL TORT LIABILITY. (A complete text of this resolution is part of permanent public record in the City Clerk’s office.) Motion passed and resolution declared duly adopted.

Motion by Foster, seconded by Strand to introduce Resolution 2019-08 entitled: RESOLUTION NO. 2019-08; RESOLUTION DECLARING SUFFICIENCY OF PETITION AND SETTING A PUBLIC HEARING ON A VACATION COMMENCED BY A PETITION OF A MAJORITY OF ABUTTING LANDOWNERS. (A complete text of this resolution is part of permanent public record in the City Clerk’s office.) Motion passed and resolution declared duly adopted.

Motion by Ballard, seconded by Foster to introduce Resolution 2019-09 entitled: RESOLUTION NO. 2019-09; AUTHORIZTION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION AND ALLOWING MAYOR AND CITY ADMINISTRATOR SIGNING. (A complete text of this resolution is part of permanent public record in the City Clerk’s office.) Motion passed and resolution declared duly adopted.

Administrator Solga reviewed the Amendment No. 1 for DNR Dam Safety Unit Grant. The grant expiration date was for June 30, 2019 and this is extending the grant contract until June 30, 2021. The contract needs to be signed by the Mayor & the City Administrator. Motion by Strand, seconded by Markgraf to approve the Mayor and the City Administrator signing Amendment No. 1 which extends the grant expiration date to June 30, 2021. Motion passed unanimously.

Administrator Solga asked Council about scheduling a work session. It has been awhile since Council prioritized the goals that the different committees and boards should work on. Council Member Strand would rather it be done at a Council meeting than a work session. Council Member Markgraf thought it would be a good idea. Council Member Ballard mentioned the Planning Commission would benefit from the Council prioritizing the items they should work on. It will be discussed more at the next meeting.

Mayor Frazier gave his report. He spent time with the Elementary Art classes and met with Tom Christiansen, the artist that will be assisting students with the making of three benches for downtown. He wrote an article for the Pelican Rapids Press, which he does every 5-8 weeks. He spoke at the 6th grade Dare Graduation. He was interviewed by Arvig for the Smart Community Award. 

Administrator Solga reported that since the last city council meeting he has;  worked on River Park land transfer to city, researched city/Egge land transfer, participated on the Otter Tail Lakes Country Assoc interviewing committee regarding historic city hall, worked to get pedestrian bridge quotes for Veterans Memorial River Park, continued activities related to City vs Gridor Construction lawsuit, worked on a Faith Church zoning/construction question, attended the May 6 planning commission meeting, attended the May 13 EDC meeting, spent time preparing for the May 23 2024 highway project public input meeting, participated in a video interview with Arvig for the SMART Community Award application, reviewed the MN DAM Safety Unit grant extension #1 for city council approval, worked on obtaining questions to send the DNR regarding the dam removal and river restoration project.  

Motion by Strand, seconded by Ballard to adjourn the City Council meeting at 6:02 p.m. Motion passed unanimously. 

Danielle Heaton, MCMC