The Pelican Rapids Board of Education held a regular meeting on December 17, 2018 in the board room at the high school at 6:30 p.m. Board members present: Charlie Blixt, Dena Johnson, Jon Karger, Anne Peterson, Kathy Ouren. Board members absent: Michael Forsgren. Others present: Superintendent Randi Anderson, Brian Korf, Dr. Ed Richardson, Derrick Nelson, Logan Petznick, Grace Peterson, Rudy Martinez, Barb Ripley, Cary Haugrud, Lou Hoglund, Mark Masten, Brittany Dokken, Greg Larson, Brenda Olson, Cherie Lynnes, Pam Bruhn, Trevor Steeves, Brian Stavenger. 

The meeting was called to order by Charlie Blixt. 

Dena Johnson moved to approve the agenda with the following change: Lakes Country Service Co-op membership agreement 

Student Count 847 $1,482 The motion was seconded by Jon Karger and carried. 

Dena Johnson moved to approve the consent agenda consisting of the following items: • Approve board minutes of the regular meeting on November 14, 2018

• Approve the December Treasurer’s Report

• Accept donations: 

– To SADD: PR Motel $25, American Legion Auxiliary $75,  Erickson Insurance $40, MN Eyecare Network $25, Long Weekend Sportswear $50, Lake Region Electric Co-op $50, Ballard Sanitation $50, VFW Auxiliary $100, Rapid Storage $30, Bell Bank $100, Larry’s Supermarket $100, PR Press $25, Pelican Dental $50, Pelican Drug $100, Rapids Brake $25, Ripley’s, Inc. $100, VFW Post 5252 $150, Southtown $50 

– To Class of 79 Scholarship – Anonymous $250 

– To FFA Zoetis $132, MN National Bank $130 

– For soccer scoreboard: Essentia Health $1,000, Lake Region Electric Co-op $1,000, Bell State Bank $1,000, Larry’s Supermarket $1,000 

• Personnel:

– Accept the resignation from Amber Heaton as elementary para

– Increase hours for Linda Caballeros as elementary para

• Approve the Membership Agreement with Lakes Country Service Cooperative for 2018- 19 

• Approve the Student Teaching Agreement with University of MN-Morris for January 1, 2019 to December 31, 2023

• Recognize the West Central Initiative grant of $4,000 for the Online Child Development Associate Scholarship project and the matching grant from Trinity Lutheran Church 

The motion was seconded by Jon Karger and carried. 

Anne Peterson moved to approve the 2017-18 audit as presented by Brian Stavenger, EideBailly. The motion was seconded by Dena Johnson and carried. 

Dena Johnson moved to approve the Levy Certification for 2019-20 in the amount of $475,867.17. The motion was seconded by Kathy Ouren and carried. 

Charlie Blixt moved to approve the 1st reading of the following policies: 

Policy 408 Subpoena of a School District Employee

Policy 413 Harassment and Violence

Policy 414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse

Policy 416 Drug and Alcohol Testing

Policy 417 Chemical Use and Abuse

Policy 419 Tobacco-Free Environment

Policy 420 Students and Employees with Sexually Transmitted Infections and Diseases and Certain Other Communicable Diseases and Infectious Conditions

Policy 421 Gifts to Employees and School Board Members

Policy 422 Policies Incorporated by Reference

Policy 425 Staff Development 

The motion was seconded by Jon Karger and carried.

Anne Peterson moved to approve the 2nd reading of the following policies: 

Policy 301 School District Administration

Policy 302 Superintendent

Policy 533 Wellness

The motion was seconded by Jon Karger and carried.

Dena Johnson moved to approve the 1st and 2nd readings of the following policies: 

Policy 403 Discipline, Suspension, and dismissal of School District Employees

Policy 404 Employment Background Checks

Policy 405 Veteran’s Preference

Policy 406 Public and Private Personnel Data 

Policy 407 Employee Right to Know – Exposure to Hazardous Substances

Policy 409 Employee Publications, Instructional Materials, Inventions, and Creations

Policy 415 Mandated Reporting of Maltreatment of Vulnerable Adults 

Policy 418 Drug-Free Workplace/Drug-Free School

Policy 423 Employee-Student Relationships 

Policy 424 License Status

The motion was seconded by Charlie Blixt and carried. 

Dena Johnson introduced the following resolution and moved its adoption: 

RESOLUTION ESTABLISHING COMBINED POLLING PLACES FOR MULTIPLE PRECINCTS AND DESIGNATING HOURS DURING WHICH THE POLLING PLACES WILL REMAIN OPEN FOR VOTING

FOR SCHOOL DISTRICT ELECTIONS NOT HELD

ON THE DAY OF A STATEWIDE ELECTION 

BE IT RESOLVED by the School Board of Independent School District No. 548, State of Minnesota, as follows: 

1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places so established by those municipalities. 

2. Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school district elections not held on the day of a statewide election. Each combined polling place must be a polling place that has been designated by a county or municipality. The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election: 

Combined Polling Place: 

Pelican Rapids City Hall 

315 N. Broadway 

Pelican Rapids, MN 56572 

This combined polling place serves all territory in Independent School District No. 548 located in Candor Township; Dora Township; Dunn Township; Elizabeth Township; the City of Erhard; Erhards Grove Township; Friberg Township; Lida Township; Maplewood Township; Norwegian Grove Township; Oscar Township; the City of Pelican Rapids; Pelican Township; Scambler Township; Star Lake Township; Trondhjem Township; Otter Tail County, Minnesota; Cormorant Township; Lake Eunice Township; Becker County, Minnesota; Parke Township; Tansem Township; Clay County, Minnesota. 

Note: See Section 2.3.2 of the Election Manual regarding changing polling places in the case 

of an emergency or if the polling place is no longer available. 

*3. Pursuant to Minnesota Statutes, Section 205A.09, the polling places will remain open for voting for school district elections not held on the same day as a statewide election between the hours of 7 o’clock a.m. and 8:00 o’clock p.m. 

Note: See Section 3.6 of the Election Manual regarding certain restrictions on voting hours. 

4. The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located, in whole or in part, within thirty (30) days after its adoption. 

5. As required by Minnesota Statutes, Section 204B.16, Subdivision 1a, the clerk is hereby authorized and directed to give written notice of new polling place locations to each affected household with at least one registered voter in the school district whose school district polling place location has been changed. The notice must be a nonforwardable notice mailed at least twenty-five (25) days before the date of the first election to which it will apply. A notice that is returned as undeliverable must be forwarded immediately to the appropriate county auditor, who shall change the registrant’s status to “challenged” in the statewide registration system. 

The motion was seconded by Anne Peterson and upon a vote being taken, the following voted in favor: Peterson, Karger, Blixt, Johnson, Ouren And the following voted against: None

The resolution was adopted. 

Kathy Ouren introduced the following resolution and moved its adoption: 

RESOLUTION OF SCHOOL BOARD SUPPORTING FORM B APPLICATION TO MINNESOTA STATE HIGH SCHOOL LEAGUE FOUNDATION 

WHEREAS, the Minnesota State High School League Foundation was formed to provide support for Minnesota’s high school youth to participate in athletics and fine arts; 

WHEREAS, the District 548 School Board recognizes the value of student’s participation in extracurricular activities: and 

WHEREAS, the MSHSL Foundation is offering grants and funding to assist school districts to providing seminars/training opportunities or support for specific school functions for students/faculty members/officials and others who are involved in athletic and fine arts programs. 

THEREFORE, BE IT RESOLVED, that the Pelican Rapids School Board supports the District’s application to the Minnesota State High School League Foundation for a FORM B grant. 

The motion was seconded by Dena Johnson and upon a vote being taken, the following voted in favor: 

Peterson, Karger, Blixt, Johnson, Ouren And the following voted against: 

None

The resolution was adopted. 

Dena Johnson moved to approve the Letter of Support for the Perham to Pelican Rapids Trail. The motion was seconded by Charlie Blixt and was carried with Dena Johnson, Charlie Blixt and Kathy Ouren voting in favor and Jon Karger and Anne Peterson voting against. 

Dena Johnson moved to delay the decision to return to a 5 day week until the 1st quarter of 2019. The motion was seconded by Anne Peterson and carried. 

The meeting was adjourned. 

 

Charlie Blixt, Chair 

Mike Forsgren, Clerk