The Pelican Rapids Board of Education held a regular meeting on December 18, 2017 in the board room at the high school at 6:30 p.m. Board members present: Charlie Blixt, Dena Johnson, Jon Karger, Michael Forsgren, Anne Peterson, Kathy Ouren. Board members absent: None. Others present: Superintendent Randi Anderson, Barb Ripley, CJ Holl.

The meeting was called to order and the Pledge of Allegiance was led by Charlie Blixt.

Dena Johnson moved to approve the meeting agenda. The motion was seconded by Jon Karger and carried.

Jon Karger moved to approve the consent agenda consisting of the following items:
1. Approve board minutes of the regular meeting on November 20, 2017 Revenue and Expenditure Guidelines
a. Financial claims-bills payable
b. Treasurer’s report
c. Investment log
2. Accept donations: – To SADD: HOL Meats $50; Rapids Brake $50; Southtown $50; Anonymous $300; Lakeland Gen $50; Ripley’s, Inc. $100; Erickson Ins. $25; Pelican Dental $50; Azure Vision $20; Jeff Morgan Ins. $100; MN Natl Bank $50; Long Weekend Spts $50; Ballard Sanitation $25; Rapid Storage $30 – To 7th/8th grade Math Dept. for Spheros: Pelican Rapids Lions $240; Brent Frazier $120

– To Elem Milk Program: Central Lutheran Church Women – $100 Dena Johnson moved to approve the levy certification for 2018-19 as presented at $3,592,280. The motion was seconded by Charlie Blixt and carried.

Dena Johnson moved to approve the 2nd reading for Policy 906 Community Notification of Predatory Offenders. The motion was seconded by Anne Peterson and carried.

Jon Karger moved to approve the 1st reading for the following policies:
– Policy 214 School Board Travel Out of State
– Policy 401 Equal Opportunity Employment
– Policy 402 Disability Non- Discrimination
– Policy 406 Public & Private Personnel Data
– Policy 410 Family & Medical Leave
– Policy 412 Expense Reimbursement
The motion was seconded by Michael Forsgren and carried.
Charlie Blixt introduced the following resolution and moved its adoption:

RESOLUTION ESTABLISHING COMBINED POLLING PLACES FOR MULTIPLE PRECINCTS AND DESIGNATING HOURS DURING WHICH THE POLLING PLACES WILL REMAIN OPEN FOR VOTING FOR SCHOOL DISTRICT ELECTIONS NOT HELD ON THE DAY OF A STATEWIDE ELECTION BE IT RESOLVED by the School Board of Independent School District No. 548, State of Minnesota, as follows:

1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places so established by those municipalities.

2. Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school district elections not held on the day of a statewide election. Each combined polling place must be a polling place that has been designated by a county or municipality. The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election:

Combined Polling Place: Pelican Rapids City Hall 315 N. Broadway Pelican Rapids, MN 56572

This combined polling place serves all territory in Independent School District No. 548 located in Candor Township; Dora Township; Dunn Township; Elizabeth Township; the City of Erhard; Erhards Grove Township; Friberg Township; Lida Township; Maplewood Township; Norwegian Grove Township; Oscar Township; the City of Pelican Rapids; Pelican Township; Scambler Township; Star Lake Township; Trondhjem Township; Otter Tail County, Minnesota; Cormorant Township; Lake Eunice Township; Becker County, Minnesota; Parke Township;
Tansem Township; Clay County, Minnesota.

Note: See Section 2.3.2 of the Election Manual regarding changing polling places in the case of an emergency or if the polling place is no longer available.

*3. Pursuant to Minnesota Statutes, Section 205A.09, the polling places will remain open for voting for school district elections not held on the same day as a statewide election between the hours of 7 o’clock a.m. and 8:00 o’clock p.m. Note: See Section 3.6 of the Election Manual regarding certain restrictions on voting hours.

4. The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located, in whole or in part, within thirty (30) days after its adoption.

5. As required by Minnesota Statutes, Section 204B.16, Subdivision 1a, the clerk is here- by authorized and directed to give written notice of new polling place locations to each affected household with at least one registered voter in the school district whose school district polling place location has been changed. The notice must be a nonforwardable notice mailed at least twenty-five (25) days before the date of the first election to which it will apply. A notice that is returned as undeliverable must be forwarded immediately to the appropriate county auditor, who shall change the registrant’s status to “challenged” in the statewide registration system.

(If a combined polling place is changed, the change must be adopted at least ninety (90) days prior to the first election where it will be used unless that polling place has become unavailable for use.) This date is November 15, 2017, for an election on February 13, 2018.

Note: A resolution similar to this model resolution must be adopted by December 31 of each year, and the combined polling places specified shall be the combined polling places for the following calendar year.

The motion was seconded by Dena Johnson and upon a vote being taken the following voted in favor: Peterson, Karger, Blixt, Johnson, Forsgren, Ouren. And the following voted against: None.

Whereupon said resolution was declared duly passed and adopted.

Charlie Blixt moved to postpone a decision to return to a 5 day week until December 2018. The motion was seconded by Dena Johnson and carried.

Jon Karger moved to close the meeting to discuss negotiations strategy. The motion was seconded by Charlie Blixt and carried.

The meeting was adjourned.

Charlie Blixt, Chair
Michael Forsgren, Clerk
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