Project Identification: Sealed proposals shall be received for the construction of the Pelican Rapids Even Center / City Hall Remodel, located in Pelican Rapids, Minnesota, in accordance with the Construction Documents prepared by BHH Partners Planners/Architects, 650 3rd Avenue Southeast, Perham, MN 56573.

Project Description: Project shall consist of HVAC replacement within the Lower Level (City Hall), new roofing EIFS and windows at entire building and interior fit up of the Upper Level into an Event Center containing a commercial Kitchen.

Basis of Bids: A single lump sum bid will be received for the following area of work as noted in the Construction Documents:

General Construction Work

Sales Tax Exemption Notice: The City of Pelican Rapids, being a tax exempt entity, will be accepting separate bids for materials and labor as required under state law to purchase materials and equipment tax exempt. All reasonable efforts shall be given by each bidder to ensure full compliance with current state statutes governing this matter. A bid form will be provided and is to be used for identifying materials and labor.

Consideration for each contract (material or labor) shall be independent of the other with no guarantees, expressed or implied, made herein to award the bid for each separate contract to one single bidder.

Current statutes require compliance from not only the prime contractor, but all sub-contractors, suppliers and vendors connected with this Project.

The successful material/equipment bidder shall be appointed as the Owner’s Purchasing Agent and all subcontractors, suppliers and vendors connected with this Project through the successful bidder shall be duly notified as required by state statutes.

A copy of the Owner’s Form ST-3 (Certificate of Exemption Status-Exempt Organization) will be provided to the successful vendor along with their Purchase Agreement.

Bid Date/Time: Bids for the project will be received until 2:00 p.m. local time on Thursday, September 7, 2017, and will be publicly opened at that time and read aloud.

Pre-Bid Walk-Through: A pre-bid walk-through will be held at the site on Tuesday, August 29, 2017 at 10:00 am. All interested bidders shall attend or make special arrangements with the Owner at the Owner’s convenience. The Owner is not obligated to meet at other times/dates than listed above.

Examination of the Site: All interested bidders shall visit the project site to obtain firsthand knowledge of existing conditions, including existing utilities and services, obstacles that may be encountered and all other conditions relative to the Work to be performed that may or may not be shown within the Contract Documents.

Additional Compensation: Awarded Contractors shall not receive extra payments for conditions that can be determined by examining the site and the Contract Documents in their entirety.

Bid Opening: Sealed bids shall be received and opened at Pelican Rapids City Hall – Council

Meeting Room (315 N. Broadway, Pelican Rapids, MN 56572). attending may mail their bid to:

Don Solga

City of Pelican Rapids

PO Box 350

Pelican Rapids, MN 56572

Bids shall be received no later than 5:00 pm the day before the bid date to ensure acceptance. Contractor shall be responsible for bids mailed or delivered to ensure receiver of bids has bid by the bid opening. Delivering in person to the City Office is recommended.

Any prime contractor or subcontractor that does not meet the minimum criteria in Minnesota Statutes, section 16C.285, subdivision 3 or fails to verify that it meets those criteria is not a responsible contractor and is not eligible to be awarded the construction contract for the project or to perform work on the project.

The term ‘responsible contractor’ as used in this solicitation document means a contractor as defined in Minnesota Statues, section 16C.285, subdivision 3.

A contractor responding to this solicitation document shall submit to the city a signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in Minnesota Statutes, section 16C.285, subdivision 3.

A false statement under oath verifying compliance with any of the minimum criteria shall render the prime contractor or subcontractor that makes the false statement ineligible to be awarded a construction contract on the project and may result in termination of a contract awarded to a prime contractor or subcontractor that submits a false statement.

A prime contractor shall submit to the city upon request copies of the signed verifications of compliance from all subcontractors of any tier pursuant to Minnesota Statues, section 16C.285, subdivision 3, clause 7.

Pre-construction Meeting: A pre-construction meeting will be scheduled on site following award of contract. Contractor in receipt of awarded bid along with any/all subcontractors shall attend.

Tentative Commencement of Work: Contractor in receipt of awarded bid and finalization of contracts shall begin work on September 18, 2017 or earlier if possible.

Examination of Documents: Drawings, Specifications and other Contract Documents may be examined at the offices of the Architect, the Owner and at the following locations:

•Fargo-Moorhead Builders  Exchange, Fargo, ND

•Minnesota Builders  Exchange, Minneapolis, MN

•Dodge Data & Analytics

•St. Cloud Builders Exchange,  St. Cloud, MN

•Plains Builders Exchange,  Sioux Falls, SD

Procurement of Documents: Prime Bidders may secure one (1) set of the Contract Documents at the office of the Architect (BHH Partners Planners/Architects, PO Box 185, 650 3rd Avenue Southeast, Perham, MN 56573) upon deposit of $200.00 per set. This deposit will be refunded if documents are returned to the office of the Architect in GOOD CONDITION WITHIN TEN (10) DAYS after date of bid opening. Failure to submit a bonafide bid proposal or to return documents as indicated will result in forfeiture of deposit. Bidders that do not receive contract documents through the Architect’s Office will not be listed on the official plan holders list. Additional sets of drawings may be purchased at full price, non-refundable.

Prime Bidders may also secure a CD containing PDF files of the Contract Documents at the Office of the Architect (BHH Partners, 650 3rd Avenue SE, Perham, MN 56573) upon payment of $50.00 per CD, which includes the mailing fee. No reduction in price is available for CDs that are picked up in person. This payment is non-refundable. Individual drawings sheets or specification sections will not be emailed individually.

Bonding and Bidding Requirements: Each Contractor shall be required to provide a Performance Bond and a Material and Labor Payment Bond in the amount of 100 percent of the Contract Amount.

Bid Security: Bids that shall be accompanied by Bid Security in the form of a certified check, cashier’s check or bid bond in the amount of five (5%) percent of the Base Bid submitted, made payable to the Owner, as guarantee that the Bidder will, if awarded, enter into a Contract in accordance with Contract Documents and submitted bid.

Wage Rate: Project is not subject to Davis Bacon Act.

Bid Review: The Owner will not award the contract on the day of the Bid Opening and hereby reserves the right to award the contract pending bid review. All bids will be held until approval can be made for the lowest, qualified bidder as decided by the council. The soonest that a bid recommendation shall be made is September 12, 2017, but not guaranteed.

Right to Reject Bids: The Owner reserves the right to reject any and all bids or parts thereof, to waive any informalities in bidding, and to award the contract to other than the lowest bidder if, in the discretion of the Owner, the interests of the Owner will be best served thereby. The Owner further reserves the right to hold all legitimate proposals for a period of forty five (45) days after the date fixed for the opening thereof without exception.

Bids Requested By:

Don Solga

City Administrator

City of Pelican Rapids

PO Box 350

Pelican Rapids, MN 56572